The lines should be separated by a single paragraph break, while the paragraphs should be separated by two paragraph breaks. To first check out the formatting issue, compose an email that contains several lines and several paragraphs one after the other. For these steps, I’m using Outlook from the Microsoft 365 suite, but they should apply just as well in any of the past several versions of Outlook. If this dilemma bothers you, there are several workarounds depending on how much time you want to spend tackling the issue. How to return first and last times from timestamps in Microsoft ExcelĬhecklist: Microsoft 365 app and services deployments on Macs Get Microsoft Office Pro and lifetime access to 5 top apps for $59.99 SEE: 50 time-saving tips to speed your work in Microsoft Office (free PDF) (TechRepublic) More about Software The issue occurs exclusively in Outlook’s HTML mode because of the way the program treats line and paragraph breaks for web-based email clients. This happens when you receive a reply to one of your emails from someone who uses a web-based program such as Gmail. Those of you who use Microsoft Outlook may have noticed that the program often adds unintentional line spacing in messages, specifically between lines that should have no spacing and between paragraphs that should have only single spacing. For more info, visit our Terms of Use page. This may influence how and where their products appear on our site, but vendors cannot pay to influence the content of our reviews. We may be compensated by vendors who appear on this page through methods such as affiliate links or sponsored partnerships. Outlook adds unwanted line spacing to messages due to formatting issues when you receive a reply from a web-based email program. How to fix unintended line spacing in your Microsoft Outlook emails
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